MyWRU
The Welsh Rugby Unions (WRU) new digital platforms supporting the community game across Wales.
The transition from the previous systems, MyWRU (club management) and Gamelocker (registration, course booking, and resources), to a new suite of tools represents a significant change for everyone involved in the community game.
Under the new setup:
MyWRU now serves as the central hub for both club management and player/volunteer registration, bringing key administrative functions together in one place.
The Community Rugby Section on wru.wales is the new destination for community resources, guidance, and news, ensuring everyone involved in the community game has easy access to the latest information and support materials.
Eventbrite is currently being used for all course bookings wru.wales/courses, offering a simple and familiar process for signing up to WRU coaching, refereeing, and other training courses.
This change has been necessary, and our priority has been to ensure continuity of essential services for clubs, volunteers, and participants.
The WRU remains committed to simplifying digital processes and centralising services wherever possible to create a more seamless experience for the community game. Further updates will be provided as this work continues.
If you are a club secretary please watch the video tutorial that explains the process of how to activate all your clubs teams. This process has to be completed first before any player can register with your club.
As players YOU HAVE TO REGISTER EVERY YEAR please watch the video tutorial on how to do so.
The next video tutorial gives an insight on the process of completing a transfer.
All clubs and community rugby stakeholders are encouraged to visit wru.wales or https://mywru.eu.helpdocsite.com/help-support for further information, resources, and ongoing updates. You can also access the same information below.
Lead of Club Development Anghard Collins chats through some FAQ’s with the WRU Data and Digital team
Accessing MyWRU
Club Secretary Help
Registration
Please do not contact us if your application status is “Awaiting approval by WRU.”
We are currently experiencing a high volume of enquiries and registrations and are working through them as quickly as possible.
Rest assured, you or your child will be registered well in advance of the season beginning.
Thank you for your patience and understanding.
Transfers
Transfers – Important Information and How-To Guide
We’re excited to announce that the new Online Transfer Process is now live.
All Club Secretaries can access MyWRU to manage transfers across all teams within their club including Mini, Junior and Youth players.
At present, it is only Club Secretaries who have the ability to do this with other club volunteers being able to register in the coming weeks.
Please note the following dates when transfers become available for each age group:
- Senior Transfers: available now
- Youth Transfers: available from 24th July
- Mini & Junior Transfers: available from 24th July
Important Rules & Regulations
- All transfers must comply with WRU rules and regulations as per previous system.
- Transfers submitted outside the rules and regulations will be rejected.
- For full details, please refer to the WRU Player Eligibility & Registration Regulations as well as WRU National League Regulations.
- Players must accept/ reject the transfer in order for the transfer and new registration to be processed.
How to Initiate a Transfer
Step 1 – Log In
- Go to MyWRU
- Click “Manage organisations”
- Select the organisation you wish to manage and click “Manage”
Step 2 – Create Transfer
- Click “Transfers”
- Click “Create Transfer”
Step 3 – Select Player
- Enter the player’s WRUID and Surname – Please note player’s WRUID will be available when the player logs in to their existing account.
- Click “Submit”
- Verify the player’s details
- Click “Continue”
Step 4 – Select Team
- Confirm the Club and Team the player is transferring from and to
- Click “Continue”
Step 5 – Submit Registration
- Double-check the player’s name
- Confirm the Club and Team details
- Click “Submit”
Viewing Pending Transfers
You can check the status of all incoming and outgoing transfers for your club:
- Log in to MyWRU
- Click “Manage organisations”
- Select the organisation and click “Manage”
- Click “Transfers”
- This will open your Transfer Dashboard
Player Approval
Once a transfer has been submitted, the player will need to login to MyWRU to accept/ reject the transfer:
- Login to MyWRU
- Click “Actions”
- Select “Approve” or “Reject”
- Accept the terms and conditions of registration
- Click “Submit”
Objecting to an Outgoing Transfer
If you wish to object to a player leaving your club:
- Go to your Transfer Dashboard
- Select the outgoing transfer you wish to object to
- In the pop-up, click “Object”
- Enter the reason for your objection
- Click “Submit”
Approved Transfers
Once the Transfer has been approved by all necessary parties, as club secretary, please check that the player is in your team list. If they are not, you will need to approve their registration on your registration dashboard.
- Login to MyWRU
- Click “Manage Organisations”
- Select the organisation you want to manage
- Click “Registrations”
- Approve/ reject the registration
Please Note:
- The ability to object is governed by WRU rules for each age group.
- An objection blocks the transfer for seven days as per Eligibility regulations.
- Always refer to the WRU Rules and Regulations for full guidance.
Volunteer Registrations
- Club chair
- Club treasurer
- Club operations manager
- Safeguarding officer
- Volunteer coordinator
- Team manager
- Team Coach
- Referee
- First aider
- Volunteer